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Dynamic Buffers Based on Travel Times

Learn how to enable dynamic buffers based on travel times for your team

Daniel Mudge avatar
Written by Daniel Mudge
Updated over a week ago

Overview

Want to make sure your team has enough time to travel between appointments? This article will walk you through Aryeo's Dynamic Buffer Based on Travel Times setting, which automatically calculates real-time travel durations between events.


What are Dynamic Buffer Based On Travel Times?

Dynamic travel buffers help prevent overbooking and reduce scheduling stress by factoring in actual travel time between two appointment locations. Aryeo uses mapping data to determine how long it will take a team member to get from one job to the next and ensures that time is accounted for in scheduling.


How to Enable Dynamic Buffer

  1. Open the Booking Limits page.

    1. From the left-hand navigation menu, go to Availability.

    2. Click on Booking Limits.

  2. Enable Dynamic Buffer Setting

    1. Check the box labeled “Dynamic Buffer Based on Travel Times.”

    2. This tells Aryeo to use real travel time when calculating the gap between scheduled appointments, as long as both events have valid locations.


How It Works

  • When both events have locations: Aryeo will calculate travel time between appointments using real-world mapping data.

  • When one or both events lack a location (e.g., a time block or external calendar event): Aryeo will fall back to your preset Fixed Minimum Buffer value.

For example: If you're going from a photo shoot to a 3D tour session, Aryeo will check how long that drive will take and block off that amount of time on the calendar.


Using a Fixed Minimum Buffer (Alternative Option)

If you'd prefer to keep things simple and use a set buffer between all events:

  • Leave the “Dynamic Buffer” box unchecked

  • Aryeo will then use the value in the “Minimum Buffer Between Events” field

    • Example: Setting a 60-minute buffer ensures there’s always an hour between any two scheduled items, regardless of travel time.


Preview Your Buffer Time

Once configured, Aryeo provides a preview showing the buffer that will be applied between two events so you can visualize how your team's schedule will look with your buffer time settings.


FAQ

Q: Does Aryeo use live traffic data for travel buffers?

A: Aryeo uses real-time estimated travel durations, which factor in typical road conditions, but not minute-by-minute live traffic.

Q: What happens if an external calendar event (like from Google Calendar) has no location?

A: Aryeo will apply your fallback buffer time since it can't calculate travel time without a location.

Q: Can I set different buffer rules for different team members?

A: Yes! You can customize the time buffer settings for each team member individually.


If you have any additional questions, please reach out to the Aryeo Support Team at [email protected] and we'll assist you!

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