Overview
This guide will show you how to connect your external calendar to Aryeo with two-way sync. Once synced, events and appointments will be reflected in real time on your calendar to prevent double-bookings.
How Calendar Sync Works
Calendars synced with your Aryeo account will be used by the Aryeo scheduling system to determine when each photographer is available. Once an appointment is booked and assigned to a photographer in Aryeo, that event will automatically appear in their synced calendar.
Real time, two-way sync prevents double-bookings.
Rescheduled and canceled appointments will automatically update on your synced calendar.
How to Sync your External Calendar
Navigate to the Aryeo App Store, located under More in the left-hand side menu.
Scroll down to the Calendar section and you’ll see three options:
Google Calendar
Outlook Calendar
Other Calendars
3. Click on the calendar type you want to sync.
4. Select Connect Calendar Integration.
5. Sign in to your external account (Google, Outlook, etc.).
6. When prompted, click Allow to grant access to your calendar.
7. You will then be redirected back to the Calendar Sync page in Aryeo. Refresh the page until you see the prompt appear to choose an Available Calendar Sync to set as your default.
Note: You may need to wait a few moments before refreshing the page in order for this prompt to appear.
8. Select an available calendar from the dropdown list as your default calendar. This default calendar will be used for your sync.
Note: Only one calendar can be selected as the default calendar for your sync. Please ensure the calendar you select as the default contains all of the calendar events that you want to sync to Aryeo.
9. Click Set Calendar Sync Default to save.
Note: We recommend navigating to your Calendar Syncs page and checking the box labeled Sync Aryeo Blocks to External Calendars. This will allow any calendar blocks that were created in Aryeo to sync to your team member’s synced external calendars.
Important Notes
Only new appointments will appear on your external calendar after your sync is successfully set up. Appointments created before you set up the sync will not appear on your external calendar.
Your Google Calendar must be set to Public to sync with Aryeo.
Events in your external calendar events must be marked as "Busy" to block availability in Aryeo’s scheduling system.
Microsoft Calendars can also be synced by selecting the Outlook Calendar option.
We recommend avoiding using iCal, as it may not sync reliably with Aryeo
Each team member should connect their own external calendar by logging into their individual Aryeo account, and following the step-by-step instructions above.
You're All Set! Once connected, your appointments will sync automatically with your calendar—no more double-bookings!
If you have any additional questions, reach out to Aryeo Support at [email protected] and we'll assist you!