Payroll allows you to track the services performed by your team members and know how much you owe each team member for each pay period.
Table of Contents:
**Payroll Demo**
Payroll Dashboard Overview & Setup
Pay Runs:
Pay Runs are the payroll reports that you can generate based on a number of criteria. On this page you can view all submitted and drafted payruns. You have the ability to view the full details of a Submitted pay run or you can continue to edit and manage a pay run that is in a Draft status.
Outstanding Payments: The total dollar amount of Payrun Items that are being collected as orders are placed that have not yet been paid out to your team.
Drafted Payruns: The total dollar amount of Pay Runs that are currently in a draft status.
Submitted Pay Runs: The total dollar amount of finalized and submitted Pay Runs in the last 30 days.
Pay Run Items:
Pay Run Items tracks your outstanding services (items that have not yet been included in a submitted Pay Run) that have been completed, which team member completed them, what the payout is for that product/team member and when it was submitted. On this page you can utilize the filters to sort through your outstanding pay run items by submitted date as well as team member.
Compensation Plans:
Compensation plans can be created to override the Default Payout amount to set specific payouts for individual team members or groups of team members.
Creating a Compensation Plan
Name your Compensation Plan
Assign team members who will receive compensation based on this plan.
Set Compensation Plan Payout Overrides - On the far left of the table, you will see your list of products, in the middle will be the current default payout amount, and on the right you will be able to enter in the custom payout for this compensation plan.
Note: Companies now have the option to create payouts for their photographers based on the percentage of the order total. You may refer to the screen recording to see how you can adjust the compensation plan payout overrides table.
Default Payout Amounts:
You can set a default payout amount outside of your Payroll Settings by navigating to your Product list, click edit next to one of your products, expand the Product Pricing and Serviceable Details section, expand the variant and set the default payout amount or percentage here. Default payout amounts will apply to all team members who are not a part of a compensation plan.
Payroll Settings:
There are a handful of additional settings you can adjust to further customize your payroll reporting based on your business needs.
Payout Settings: You can enable the payout of both travel fees and collected tips that are applied to an order. When enabled, you can then adjust the percentage of each of these settings. When a travel fee or tip is added to an order, payrun items will be automatically created to payout the assigned team member for the set percentage of the fee.
Pay Run Settings:
Pay run item submission: You have the ability to set how you want your pay run items to be submitted. You can set to auto-submit your pay run items on order fulfillment (delivery of the listing), order paid, appointment date, or you can choose to not auto-submit at all. If you choose to not auto submit, you will need to manually submit your pay run items for them to display as outstanding items within your Payroll Dashboard.
Pay run item generation: Once this is enabled, pay run items will start to be automatically created when new orders are placed in your account. If this is disabled, pay run items would need to be created manually on an order.
Payroll calculation start date: You can set the date at which you would like to start calculating payroll in Aryeo. If you choose a date in the past, pay run items will be retroactively created on your orders and submitted based on your submission preferences.
Payroll Demo
Now that you have set up and adjusted all of your payroll information and settings, you’re ready to start calculating payroll! Below is a quick video to see how it all looks when it’s all said and done.
Pay Run Export:
Once you have finalized your payroll report and submitted it, you’ll then be able to export the payroll report to a spreadsheet. Clicking “Export Pay Run” will generate a report that will be sent to you via email. Depending on the size of your Pay Run, this report can take some time to process. Your exported data will contain two pages.
Pay Run Summary: This page will give you a basic overview of your payroll report. You will be able to view all team members included in the Pay Run, their email address, number of items each team member completed, their individual payouts, and the total payout for the whole report.
Pay Run Items: This page will break things down into further detail for you. This will include the associated team members, the order number of the pay run item, individual payout on each item and appointment details.